Public sharing ​

Public sharing publishes a read-only copy of a text document with a public link - for stakeholders outside the project, reviewers, or clients.

Public view is fullscreen, marked noindex for search engines, and can use password, expiry, and a view limit.

Requires the billing feature Text document public links on the team plan.

Role: a team member who can edit the document. Enabling public access exposes content outside the team - treat it as a sensitive action.

Creating a public link ​

1. Open the document details.
2. Open Public link (share dialog).
3. Optional: set Password, Expiry, and Max views.
4. Click Create.

This link status is not the same as document Draft / Published / Archived. A published document can still have a blocked public link until moderation completes.

Copying or revoking ​

1. Open the share dialog on the document.
2. Copy link when the link is active.
3. Revoke to disable the URL immediately.

Public URL pattern: /web/{locale}/public/text_document/{shareToken}.

Guest experience ​

Guests open the link without signing in. They see the title, read-only HTML, and images through the application proxy. A password prompt appears when the link is protected.

Guests can report inappropriate content (reason, contact email, optional password). The link may be suspended while moderators review.

Content moderation ​

Before and during public access, the system checks document body text against a content policy dictionary.